Send a Reg 44 report
For independent visitors: what happens when you send a signed-off report, who receives it, and the send log.
You can send a report once it is signed off and locked.
Who receives it
- Ofsted receives the PDF as an attachment. This is the only email ARC sends with an attachment.
- The home gets a read-only copy. On ARC it is filed in the home's Reports. On a home that uses the portal, it appears there.
- Other recipients (the Responsible Individual, the provider, the placing local authority) get an email with a link and no report text. The link opens the report for them to read.
A recipient must have confirmed their own email address first. Anyone who has not is skipped, and the send log says so.
Limits
To stop misuse, each visitor can make 5 Ofsted sends and 50 link emails a day. If you reach a limit and need more, contact us.
The send log
Every send is recorded: who, which version, when, and whether the link was opened. The log cannot be edited. If an email fails, the log shows it and you can try again. A resend does not make a second copy for anyone who already has one.
After sending
The report stays locked. If something was wrong, say so in a new visit record or tell the home and Ofsted directly: a sent report is not changed.
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