Regulation 44 and 45,
kept beside the record they review.
The independent visitor's report is filed as they wrote it and answered from ARC. The six-monthly quality of care review starts from the period's figures rather than a blank page. Neither asks anyone to type the same thing twice.
Regulation 44
Independent person visits, at least monthly
Regulation 45
Quality of care reviews, at least every six months
Regulation 40
Notifiable events raised at manager review
The independent visit, recorded once.
Regulation 44 of The Children's Homes (England) Regulations 2015 requires an independent person to visit the home at least once each month, speak to young people, review practice, and report to the registered provider. It is a different thing from an Ofsted inspection, and it is the one that comes round every month.
The visitor writes their report in their own way and sends it to the home. ARC keeps that report as the record, rather than asking anyone to copy its findings into a form, so there is never a second version that disagrees with it.
What the home records
- The visitor's name
- The visitor's email address
- The date of the visit
- The visitor's own written report, uploaded as they sent it
When the visit is recorded, ARC notes the home's current published Statement of Purpose, which the visitor reviews practice against, and the number of young people in placement, and shows both on the visit's PDF summary.
The manager's response
The registered manager writes their comments straight into the visitor's report and uploads that version. ARC then:
- Emails the commented report back to the visitor, as the only attachment
- Records who it was sent to and when, and lets you resend it if the email fails
- Locks the visit, keeping both the original and the commented report
Sending the response is a manager's job. Only a registered manager or company admin can send the commented report and close the visit, and once it has gone it cannot be edited. Visits are listed in the Ofsted inspection portal with the visitor, the date and whether the manager has responded.
Quality of care reviews that start from the figures.
Regulation 45 requires the registered person to review the quality of care at least every six months and produce a written report. ARC counts the period's incidents, physical interventions, missing episodes and complaints, and the young people in placement, from what is already recorded. The registered person writes the review around those figures: the views of children, parents, placing authorities and staff, an overall assessment, and the actions arising.
Counted, written, then checked
The figures come from the record and the judgement comes from the registered person. A manager signs the review off before it is issued, and an optional due date keeps it on the manager's list until then.
Actions become tasks
Each action arising, with an optional due date, becomes a task for the home when the review is signed off, so improvements are followed up rather than left in a PDF.
Versioned, never overwritten
Every edit to a review is versioned, with who changed what and when. A signed-off review can be retained as a permanent record and downloaded as a PDF.
A surface built for the inspector.
When an inspection comes, the question is rarely whether the home did the work. It is whether the evidence can be found quickly and shown to hang together.
Ofsted inspection portal
A self-contained, access-controlled surface for inspectors, mapped to the evidence they ask for — so nobody is exporting spreadsheets the night before.
Compliance rules
Configurable rules evaluated nightly, surfacing what is slipping before it becomes a finding rather than after.
Statement of purpose & policies
Statement of purpose, children's guide and policies maintained in-system and versioned, alongside the records they govern.
ARC is not affiliated with, endorsed by, or certified by Ofsted.
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