Reg 44 privacy notice for adults
Plain-English notice for visitors, consultancy staff and home managers who use the Reg 44 workspace. Awaiting solicitor review.
Awaiting solicitor. This is ARC's draft wording. It has not been reviewed by a solicitor. Do not publish it to your own staff or visitors as your notice until it has been.
This notice is for people who use the Reg 44 workspace: independent visitors, consultancy staff, and managers of homes that are not on ARC.
Who we are
ARC runs the workspace. For the information in a Reg 44 report, the provider of the home and the visitor each decide what is written, so each is responsible for it under data protection law. ARC looks after the information on their behalf and does not use it for anything else.
What we hold about you
- Your name and email address, and your ICO registration number if you give one.
- When you signed in, and from what kind of device.
- The reports you write, your comments on them, and a record of who you sent them to and when.
- For a home manager: the home you manage and the data sharing agreement you accepted.
Why, and on what basis
To let you write, comment on and send Regulation 44 reports, which a provider must have written about its home. Our legal basis is that this is necessary for the legitimate interests of the provider, the visitor and ARC in running the visits properly. The basis is a draft and is for the solicitor to confirm.
Who sees it
The provider and its Responsible Individual, the home's manager, the visitor and their consultancy, and the people the home has listed as recipients. Ofsted receives the final report. ARC staff look at it only to run the service or help you.
How long we keep it
A locked report and its send log are kept as a record. We do not yet delete them automatically: the period is awaiting the solicitor. Your private notes are deleted once the report is sent.
Your rights
You can ask for a copy of your information, ask us to correct it, or ask us to close your account. Closing an account ends your access but keeps reports that were sent, because they are a record the provider has to hold.
Where it is kept
On servers in the UK, encrypted. See Data security and hosting.
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