# Daily recording

Source: https://arccare.co.uk/features/daily-recording
Last updated: 2026-10-27

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## Daily logs

Staff log a moment in seconds: education, health, behaviour, activities, photos. Structured, quick, and linkable to a plan goal so the log visibly evidences the plan.

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## Daily journal

The day's record, compiled from the logs staff already wrote. Draft, submitted, manager sign-off, fully versioned.

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## Shift handovers

Key information flows to the next shift automatically, structured and with manager review — rather than reconstructed from scattered notes.

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## Keywork sessions

Structured one-to-ones: theme, the young person's own words, agreed actions. Viewable per young person or across the home, so nobody's sessions quietly lapse.

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## Wishes & feelings

What the young person wants and how they feel, in their words. Participation evidence that accumulates rather than being produced for a review.

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## Contact logs

Family visits, professional meetings, calls. Planned versus actual, supervised or not, outcome, and any concerns.

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## Activities, rewards & sanctions

Outings and clubs, positive recognition, proportionate consequences, and a points ledger with a running balance.

£

## Finances

Pocket money, savings and allowances with a running balance and manager reconciliation.

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## Appointments

Medical, CAMHS, dental and education appointments, with attendees and outcomes.

✓

## Tasks

Assigned and recurring work. A repeating task appears on schedule whether or not the last one was ticked, so a missed daily check still shows up tomorrow.

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## Voice notes

Speak it on your phone; it's transcribed into the record. UK-only.

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## Mobile

A phone surface for logging on shift.

Why it matters

## The handover is where continuity is won or lost.

There is no such thing as a harmless handover mistake in residential care. Every gap about a recent incident, an emerging risk or an agreed action raises the chance that something is missed on the next shift.

The usual failure is not carelessness. It is a system that makes staff reconstruct context — reading back through a day's separate entries to work out what the next shift needs to know. ARC carries the events, risks and open actions forward on its own, and a manager reviews what goes across.

### Structure that prevents gaps

- ✓Structured prompts reduce incomplete entries
- ✓Mandatory fields prevent missing information
- ✓Incidents stay open until formally resolved
- ✓Manager sign-off ensures accountability
- ✓Handovers and daily journals populate automatically

### Logs that evidence the plan

A daily log can be linked to a goal in a care, education or behaviour plan. Progress then comes from real recorded activity rather than being asserted at review time.

It also means that when a plan is reviewed, the evidence for it is already attached — which is the same evidence a [Regulation 45 review](https://arccare.co.uk/features/inspection) draws on.

Related: [safeguarding and incidents](https://arccare.co.uk/features/safeguarding), [Regulation 44, 45 and inspection](https://arccare.co.uk/features/inspection), [articles on handovers and recording](https://arccare.co.uk/articles).

[See pricing](https://arccare.co.uk/pricing)

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